Al Noor college Birmingham

In the name of Allah the Most Merciful the Most Kind

Attendance Policy


High levels of attendance and punctuality matter at Al-Noor College; both impact upon learning and the ability of every student to fulfil their potential.


  • To achieve and maintain high levels of attendance and punctuality by all learners at Al-Noor College.
  • To continually monitor and analyze attendance and punctuality.
  • To develop and maintain a partnership between students, tutors, parents, carers and external agencies to achieve high levels of attendance and punctuality.
  • To challenge inappropriate levels of attendance and where appropriate call students, parents and carers to account.
  • To celebrate high levels of and improvement in attendance and punctuality.
  • To reduce the number of persistent absentees at Al-Noor.

Type of Absence

Authorised Absence

When a student is absent and a parent/guardian has contacted school to confirm the absence and if school accepts the reason given. For example:

  • Illness or injury that stops them doing normal school work
  • Disease which is infectious
  • Death of Immediate Family Member.

Unauthorised absences –

When a student is absent and a parent/guardian has not contacted school. School will not authorise absences in the following circumstances:

  • Birthdays,
  • Shopping,
  • Looking after family members,
  • Going to the airport or other similar circumstances. Or When School does not accept the reason given for absenc

Only school can authorise absences.

Permission for Leave of Absence Permission will only be granted if a parent/guardian seeks permission from the Head teacher by filling in a Leave of Absence Form available from the Learner Services and the student’s attendance is 95% or higher. It is the at the Head teacher’s discretion whether a leave of absence is authorised. If your child’s attendance is below 95% then a leave of absence will not be granted and all absences will be recorded as unauthorised. The Head teacher reserves the right to use his discretion in individual circumstances.

Religious Observance

Students are allowed one day absence for celebrating Religious Days and other religious holidays. Parents/ Guardians are responsible for contacting school to confirm their child’s absence.

Punctuality and Registration

School starts at 8.40 am and students are expected to arrive on time.

If a student arrives between 8.40 am and 9.00 am their Form Tutor will challenge their lateness and if necessary put them in detention. If their punctuality does not improve, then students will be put in Late Detention.

During registration Form Tutors will complete the register in accordance with the

registration document given to staff.

Parents/ Guardians will receive a text message informing them of their child’s lateness.

Students who arrive after 9.00 am on two or more occasions are automatically put into late detention.

The morning register closes at 9.00am and students receive an unauthorised absence.

The afternoon register closes at 1:15pm.

Persistent Absentee

A student, who has 85% attendance or below, is classified as a persistent absentee.

Students who fall into this category will have the procedures outlined below implemented.

To Achieve And Maintain High Levels Of Attendance By All Learners

  • Staff to implement the attendance policy consistently.
  • Form tutors and subject teachers to implement lesson monitor and maintain accurate e-registers.
  • Monitor, evaluate and reflect upon school attendance data.
  • Relate attendance to the school’s learning agenda and school values (attendance matters).
  • Reward tutors and tutor groups for collective achievement in securing high levels of attendance.
  • The school will only sanction extended absence for up to 10 days.


To Continually Monitor And Analyse Attendance:

  • Systematically record attendance and absence using standardised procedures taking account of recent legislation and guidelines.
  • Apply first day contact for non-attendance (parents/carers to be contacted by the admin office).
  • Parents to be sent a text message to inform them of their child’s punctuality
  • Maintain an on-going collection of accurate data, using lesson monitor
  • Consistently promote form tutor/subject responsibility for inputting accurate data each lesson.
  • To share information with Students, Parents, Staff, Governors.


Attendance Thresholds

Descriptors Attendance Equals absent number of days Learning hours lost
Excellent 100%






Good 98%









Satisfactory 95% 9.5 47.5


Cause for Concern 90 %












Unsatisfactory 86% 27 135


Concern 85%















Students at secondary school must achieve 95% attendance.

Medical Appointments

We do appreciate that it is not difficult for parents / carers to obtain written confirmation of medical appointments. Parents / carers have ‘to confirm their child has attended a medical appointment.

Parents are asked to make routine medical and dental appointments outside school hours wherever possible. Where such appointments in school time are unavoidable, parents should inform the school in advance so a decision can be made whether to authorise the absence or not.


The school reserves the right to invite parents into school to discuss any attendance issues that raise potential safeguarding concerns, ie – female genital mutilation, sexual exploitation, domestic violence, forced marriage, radicalisation. In addition if the school suspects that a student may be at potential risk as a result of their absence from school the safeguarding team reserve the right to refer these concerns to the appropriate external agencies, ie – social care, police.

The school will inform parents / carers if a referral is to be made. However, this may not appropriate in every circumstance depending on the nature of the safeguarding concern and a referral may be made without informing the parent / carer.

Children Missing From Education

The school recognizes that when a child goes missing from school it is a potential indicator of abuse or neglect, ie – sexual abuse or exploitation. The school follows the Birmingham LSCB procedures “Identifying and maintaining contact with children missing or at risk of going missing from Education 2013”. Under section 8h of the Education Regulations Act (2006) the school will make ‘reasonable’ enquiries into the location of pupils with 10 days continuous unauthorized absence or for those who fail to return from leave of absence granted during term time. A referral will be made to the ‘Left School No Trace Team’ (LSNT) to be investigated further by their safeguarding panel and appropriate interventions taken at that level, ie – refer to police. The school reserves the right, however, to contact relevant agencies to seek advice (Children’s Social Care, Police Safe and Well-being referral, LSNT) if any child is absent from school for more than five days without confirmation from parents. The school will contact relevant agencies after two days absence without confirmation from parents / carers if the child is subject to a ‘Child in Need’ plan or considered vulnerable in other ways. There are many circumstances where a child may become missing from education, as outlined below;

  • Pupils at risk of harm / neglect (school will follow standard Child Protection procedures for referrals to social care / police)
  • Children of Gypsy, Roma or Traveller families (school will inform local authority when a GRT student leaves the school without identifying a new destination school.
  • Families of Armed Forces (school will contact MOD Children’s Education Advisory Service for advice on making arrangements for continuity of education)
  • Missing children / runaways (direct referral to Children’s Services and Police)
  • Children supervised in the Youth Justice system
  • Children who cease to attend a school

When a pupil returns from a period of extended absence appropriate daily attendance checks will be carried out and their attendance, behaviour, emotional and physical wellbeing will be monitored closely by the safeguarding team in school. Parents / carers will be invited into school with the pupil to meet the DSP as part of the reintegration programme and relevant support with be offered to the pupil / family as necessary.

Reluctance to go to school:

Sometimes students seem anxious about leaving home to go to school. They may tell you that they feel unwell or give another reason to not attend. You may notice that they are worried from things that they say e.g. that they do not want to do particular subjects, feel that they have no friends or are being bullied. If this is the case please contact the school as soon as possible to speak to the relevant person.

Home Education

Under the DFE guidance on attendance (March 2013); ‘Parents have a duty to ensure their child of compulsory school age receives suitable full-time education but this does not have to be at a school’. If a parent wishes to withdraw a child from the school the child will be known as ‘Electively Home-Educated’. Any parent wishing to withdraw their child from the school will be required to confirm this in writing to the Headteacher. The school will forward this letter to the Local Authority and the child will be removed from the Admission register. The Local Authority will then determine whether or not to accept this new arrangement or challenge it. However, parents are unable to withdraw their child from school if they are subject to a ‘School Attendance Order’. Children with Special Educational Needs statements (Education, Health and Care Plans) can be home educated. Where the statements sets out special educational provision that the child should receive at home, the local authority is under a duty to arrange that provision.

Snow Closure

As a school we will only close in the event of snow if we feel it to be necessary to ensure the safety of all members of our school community. If we do close then messages will be sent to the parents/guardians as early as is possible.